St Winifred’s Catholic Primary School

WHISTLEBLOWING POLICY

 

Governor’s Approval: May 2016

Review Date: November 2018

 

 

1 Introduction

 

1.1  St Winifred’s Catholic Primary School and Local Authority (LA) operate within legal requirements and regulations and expects all employees to co-operate in this by adhering to all laws, regulations, policies and procedures. Any employee becoming aware of another employee acting inappropriately is obliged and encouraged to report this activity.

1.2 St Winifred’s Catholic Primary School and the  LA are committed to the values of accountability, but the determined perpetrator may find a way round systems and procedures. It is therefore necessary for all managers and staff to be aware of what is required in the event of suspicions. This document sets out the procedure for employees who wish to notify any suspicions and how the School should respond.

 

2 Purpose

To encourage employees to feel confident in raising serious concerns, to question and act upon their concerns about practice.

To provide them with a method of raising concerns and receive feedback on how this is being followed up.

To ensure employees receive a response to their concerns and they are aware of how to pursue them if they are not satisfied.

To reassure employees that they will be protected from possible reprisals or victimisation if they have reasonable belief that they have made any disclosure in good faith.

 

3 Definitions

 

3.1 Throughout this policy, the term ‘whistleblower’ denotes the person raising the concern or making the complaint. It is not meant in a pejorative sense and is entirely consistent with the terminology used by Lord Nolan as recommended in the Second Report of the Committee on Standards in Public Life: Local Spending Bodies published in May 1996.

 

4 Scope

4.1 This policy applies to all employees and applies equally to those designated as casual, temporary, agency authorised volunteers or work experience, governors and those contractors working for the school on school premises, for example agency staff, builders, drivers.

4.2 It also covers suppliers and those providing services under a contract with the School in their own premises.

4.3 The Whistle Blowing Policy is intended to cover major concerns that fall outside the scope of other procedures. These include:

financial malpractice or fraud

inappropriate use of school assets or funds

decision-making for personal gain

any criminal activity

disclosures related to miscarriages of justice

failure to comply with a legal obligation

abuse of position

academic malpractice

improper conduct or unethical behaviour

dangerous procedures or practice risking Health and Safety, including risks to the public as well as other employees

serious breaches of school procedures which may advantage a particular party (for example tampering with tender documentation, failure to register a personal interest)

other unethical conduct

attempts to conceal any of the above.

 

5 Maintaining Good Practice

5.1 The School and LA are committed to the highest standards of openness, honesty and accountability. In line with that commitment, we encourage employees, and others that we deal with, who have serious concerns about any aspect of the School’s work to come forward and voice those concerns. It is recognised that certain cases will have to proceed on a confidential basis.

5.2 Expected standards of conduct and practice derive from a variety of sources including:

Job descriptions

Policies, Procedures and Guidelines

Professional standards

Legal requirements and guidelines

Inspection standards and reports

Codes of Conduct

 

5.3 The above list is not exhaustive, but indicates the framework within which the School operates. Employees should ensure that they are aware of the standards expected of them. If they are in any doubt they should discuss this with the head teacher.

5.4 The system for maintaining good standards is founded on proper induction, supervision and appraisal, team meetings and briefing sessions, training and development and, where necessary, the positive use of the Capability and Disciplinary Procedures

5.5 The School recognises that the decision to report a concern can be a difficult one to make. If what employees are saying is true, they should have nothing to fear because they will be doing their duty to their employer and those who are providing a service.

5.6 The School will not tolerate any form of harassment or victimisation and will take appropriate action to protect employees when they raise a concern in good faith.

5.7 Any investigation into allegations of potential malpractice will not influence or be influenced by any disciplinary or redundancy procedures that already affect them.

 

6 How to Raise a Concern

6.1 When an employee considers that they have encountered a possible case of mal practice they will need to identify the issues carefully. An employee must be clear about the standards against which they are judging practice:

Is it illegal?

Does it contravene professional codes of practice?

Is it against government guidelines?

Is it against LA guidelines?

Is it about one individual’s behaviour or is it about general working practices?

Does it contradict what the employee has been taught?

Has the employee witnessed the incident?

Did anyone else witness the incident at the same time?

 

6.2 With whom an employee should raise concerns, depends upon on the seriousness and sensitivity of the issue involved and who is suspected of the malpractice. Once an employee is certain that malpractice exists the following action should be considered:

 Concerns may be raised verbally or in writing. Employees who wish to make a written report should give the background and history of the concern and the reason why they are particularly concerned about the situation. The earlier concerns are expressed the easier it is to take action

 If the employee wishes he or she may ask for a private confidential meeting with the person to whom he or she wishes to make the complaint

An employee may take another person with them as a witness or for support

The employee should take to the meeting – if possible – dated and signed written supporting statements from anyone who can confirm the allegations.

When making the complaint verbally, the employee should write down any relevant information and date it. Keep copies of all correspondence and relevant information.

The employee should ask the person to whom he or she is making the complaint what the next steps will be and if anything more is expected of them.

Ask to be informed of the outcome of the investigation into the complaint.

 

6.3 Although employees are not expected to prove beyond doubt the truth of an allegation, they will need to demonstrate to the person contacted that there are reasonable grounds for their concern.

6.4 An employee may wish to consider discussing their concern with a colleague first and they may find it easier to raise the matter if there are two people who have had the same experience or concerns.

6.5 Employees may ask their trade union or professional association representative to advise them, or be present during any meetings or interviews in connection with the concerns they have raised.

6.6 Employees will not be victimised, disciplined or disadvantaged in any way for raising genuine concerns. All employees have legal protection under the Public Interest Disclosure Act 1998. This Act protects employees from victimisation by their employer as a result of raising genuine concerns both inside and outside their organisation. However, this does not apply where allegations are found to be malicious or deliberately false. Such behaviour will be dealt with under the Disciplinary Procedure,

6.7 The School has designated a number of individuals to specifically deal with such matters and the whistleblower is invited to decide which of those individuals would be the most appropriate person to deal with the matter.

Position Name Contact Details
Headteacher Ms Margaret Hanrahan 020 8578792

 Address all correspondence to the school

Chair of Governors Mr John Ryan Contact details can be obtained from the school office. Address all correspondence to the school